CMI Purchasing Quality Clauses

ISO 13484:2016, Section 7.4 – Updated Nov 2021

Q1. Quality Control
Supplier must ensure that the clauses associated with this purchase order are flowed down to all its sub-tier suppliers. Supplier is required to direct all its external providers to ensure that the requirements of the final product are met, and risks associated are mitigated.

Q-2. Quality System
CMI reserves the right to review the Supplier’s Quality system.

Q-3. CMI Review
During the performance of this Order, CMI reserves the right to review; verify and/or analyze the Supplier’s Quality and/or Inspection System at the Supplier’s facilities. The CMI’s representative must notify the Supplier 48 hours in advance of the intended verification activities, review start date and duration.

Q-4 Notification of Process Changes
Supplier must notify CMI in writing of changes in product and/or process, changes of its own suppliers, changes of manufacturing facility location and, where required, obtain CMI’s written approval.

Q-5 Product Disposition
Supplier must obtain CMI’s written approval for nonconforming product disposition.

Q-6. Product Acceptance
The Supplier must follow all requirements stated on the purchase order, drawing, data specifications and process instructions to ensure product conformity, documentation and records are obtained.

Q-7 Test Specimens
When requested by CMI or it’s customers, Supplier will provide test specimens for inspection/verification, investigation and/or auditing purposes.

Q-8 Qualification and Awareness of Personnel
The Supplier must employ competent personnel to ensure CMI’s requirements are met.

Q-9. Record Retention
The Supplier must maintain records regarding CMI’s purchase order, specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data. Records must be maintained by the Supplier for a minimum of 7 years or as specified by the Buyer after which the Supplier agrees to either return or destroy related records.

Q-10. Access to Facilities
The Supplier agrees to permit access to the Supplier’s facility for surveying/auditing, if needed. The survey/audits may include personnel from the CMI, CMI’s customer representative and/or regulatory authorities, and must include access to all records applicable to Buyer’s product or orders.

Q-11. Counterfeit Parts Detection
Supplier must detect and prevent the use of counterfeit, suspect counterfeit, unapproved, or suspect unapproved parts.

Q12. Supplier Performance Expectations
Unless otherwise specified, each supplier will be continually monitored for on-time delivery of product and product quality ratings.

Q-13. Notification of Nonconformance
Supplier must notify CMI of any major nonconforming product or sub-component of the product verbally and in writing as soon as nonconformance is detected. Major nonconformance means the product or a sub-component of the product will not meet a specification.

Q-14. Special Processes
The Supplier and any of its subcontractors performing special processes, that are non-standard according to their approved process flow, must submit a certification listing the specification designation/number and that the special process was performed in accordance with such specification.

Q-15. Traceability requirements
The Supplier must provide item traceability. The Supplier may use the original manufacture Lot/Date Code/Serial number or their own method for identifying the end item product as required for proper traceability. Serialized shipments must have the serial numbers listed on the shipper and on the corresponding intermediate packaging.

Q-16. Identification and Revision Status
The Supplier must maintain the identification and revision status of all documented information provided by CMI, including but not limited to specifications, drawings, process requirements, inspection/verification instructions and other relevant product/order related documentation.

Q-17. Calibration
The Supplier must maintain the calibration of equipment(s) used to manufacture, test, control, monitor, or measure processes. The calibration standards used must be traceable to international or national measurement standards; when no such standards exist, the basis used for calibration or verification is retained as documented information.

Q-18. Packaging & Shipping
The Supplier must use special packaging as required on this order, or when not specified, Supplier may use specially designed shipping containers and/or good commercial practices as deemed necessary to prevent shipping damage. As a minimum, the label must contain the following information: Part number and date of manufacture and CMI’s Order Number.

Q-19. Supplier Corrective Action (SCAR)
In response to CMI-initiated corrective action requests, Supplier must advise CMI of root cause determination, corrective action taken to prevent recurrence of reported problems and/or discrepancies, and effectively dates of the planned corrective action(s). Supplier must maintain a corrective action system that determines the effectiveness of such corrective actions, and that prevents shipment of nonconforming articles without prior approval from CMI.

Q-20. First Article Inspection Report (FAIR)
When requested, the Supplier must perform a First Article Inspection (FAIR) of one item from the first production lot, or as required by CMI. The FAIR must consist of recorded actual drawing, specification values, and/or requirements (dimensional, test data, processes, drawing notes, etc.) and may be documented on the drawing or on a separate report form. The first article item must be clearly identified by an external identification marking, and a copy of the FAIR must accompany the First Article part.

Q-21. Certification of Material(s) and Process(es)
When noted on the Purchase Order, the Supplier must submit certifications for raw material (chemical and physical characteristics) and/or processes (stating specification) used in the manufacturing of the item(s). If outside processing is performed; a certification from subcontractor is to be provided. Note: when specified on the Purchase Order, raw material such as titanium, aluminum, etc. must have the appropriate heat lot identified on each piece for heat lot traceability.

Q-22. Conflict Minerals (ROHS)
If applicable to the product, Supplier agrees to not knowingly supply products that contain “conflict minerals”. Products provided to CMI that are manufactured or supplied must follow the ROHS Directive 2011/65/EU and Directive 2015/863 on the restriction of the use of certain hazardous substances/materials.

Q-23. Contamination and Cleanliness of Product
As appropriate, the supplier must document requirements for the control of contaminated or potentially contaminated product to prevent contamination of the work environment or product. Supplier must maintain the required cleanliness procedures during production or packaging processes.


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